Here is an Excel spread-sheet of all sightings that are currently being assessed by BBRC.
Web-WIP- Last updated 21-Nov-16
NOTE 1 : This shows all records we have but EXCLUDING all of those published in the 2015 Annual Rarities Report (October issue, British Birds).
NOTE 2: ONLY the published report in British Birds is the official record. This WIP file is for guidance as to the ‘state of play’ of submissions received.
Once a record is published in British Birds Annual Report, which comes out in the October edition, it is no longer held on the WIP file. Therefore the WIP ‘cycle’ can be thought as starting in late September/October when the file starts with all the records submitted for the new ‘current’ year and any earlier ones that have not been completed.
It is then normally updated every 3 months going through to May the next year, and if time permits a last one in late June or early July. There is then a hiatus whilst the next Annual Report is prepared, and the cycle then continues with a new WIP file in late September/October.
The spreadsheet has two Sheets within it as follows : (and another called ALL that combines these pages)
Decisions & InCirc (Sheet 1)
OK, OK-at BOURC, OK-Cat D, OK-ex BBRC show accepted records.
NP means Not Proven
HELD means the record has been assessed but no definitive outcome resulted. This will be because either taxonomy or identification criteria for the taxa are not resolved.
IC means In Circulation
OK-at BOURC: will be for a record which is not yet on the British List, and which has to then be sent to BOURC. See our FAQ page www.bbrc.org.uk/faqs-frequently-asked-questions and scroll down to “Is there something special if the record is a ‘First for Britain’ ?”
The suffix ‘same’ means that this is not the first sighting of the bird(s) concerned. It could be a returnee from previous years, or a bird that moved location during its stay.
Waiting (Sheet 2)
There are two groups of records that could be shown here. These are:
Waiting for BOURC: Records where we are waiting for BOURC to decide if the taxa/species has had an acceptable First for Britain. Once that happens we can assess these other later records. If BOURC turn down the First we have sent, then we will look for other suitable candidates from within these later records.
Currently there are no taxa with this category.
Waiting for Info: Used for taxa where research is in progress – quite often this revolves around taxonomy and which races are valid. Obviously until that is resolved there is no sense in assessing.
Currently Lesser Whitethroats, some Gull races and Grey-bellied Brant are in this category.
For those given as ‘per birding information services’ we know of the sighting through photographs published on the internet, through the County Recorder or from articles in birding journals. However no written submission has been received, so no acknowledgement of finder or observers can be given.
NB: Observers are in alphabetical order and do not imply Finder/Submitter/Identifier etc.
How to use:
You can easily filter the records to see just a sub-set. For example to look for a particular species go to the top row, column F ‘Name’ and click on the down arrow. Select the species you require and only those will be shown. Further filtering can then take place. For example, to now look for a particular county where that species occurred go to column G ‘County’ and click on the down arrow again.
To remove the filter(s) click on the down arrows of the same column(s) and select ‘(All)’.
I know that often some records are missing, including high profile ones, but with no written submission then they cannot be in the database.
If you are involved in the finding of such records, then send in a submission using either the on-line form or a downloadable word document. Get to these using the button on the left Submissions/Submission Forms/Rarity Form (doc format) or Online Submission.